Like you, we're watching the coronavirus, also known as COVID-19, and hoping the impact on the economy is minimal. That said, we've had two events cancel due to concerns related to the spread of the virus, including the large, well attended HIMSS conference scheduled to begin Sunday, March 8th here in Orlando.

We understand large gatherings, such as conventions, conferences and meetings are likely going to suffer from reduced attendance and even cancellation in the coming months.

That's why we're modifying our cancellation policy. We want to make our webcast, live streaming and video production service cancellations less costly to our clients.

Effective Friday, March 6th, 2020, the following cancellation policy will apply for our projects, regardless of when they are booked.

Cancellation fees:
7+days; no fee. 4-6 days; 50% of budget. 0-3 days: 100% of budget.
Most deposits are fully refundable if the event is cancelled 7 or more days from date of start.
Preparation work we have completed is non-refundable and specifically detailed in our proposal.
Proposals are valid for 10 days, unless indicated otherwise.

We are providing better clarity on some fees that will not be refundable. If we spend time organizing and managing your project before the event begins, we'll provide a line item on the budget of those anticipated costs. Items in this category include meetings, site surveys, scheduling rental equipment and/or crews.

Our proposals will now be valid for 10 days from the date of the proposal, unless we agree to extend the time frame. This change allows us to better serve clients that approach us less than 30 days to the start of their event.

No one likes to cancel an event. It's a decision that upsets attendees, exhibitors, facilities and vendors. It can be a huge financial burden on the sponsoring company or organization. We hope our new policy provides some peace of mind to our clients in a time where there is a lot of uncertainty.

Have questions? We're here to help! Call 407-362-9490, Monday to Friday, 9AM-5PM Eastern Time, or visit our website at https://www.orlandowebcasts.com.

Orlando Corporate Media, Inc., dba Orlando Webcasts is an Orlando-based video live streaming, webcasting and video production company. We provide corporate communications tools to businesses and brands that allow them to efficiently and effectively reach their audience. Call Orlando Webcasts today for a free consultation and quote. Reach us at 407-362-9490. 

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Live streaming of events, meetings and conferences increases each year. All of those events had to have a start, so we've created a web page dedicated to your questions, including:

What is live streaming?

Live streaming can be a program, meeting, workshop or other event, viewed in real time by web audiences. The video (and audio) signal is encoded and streamed to the desired web platform where the viewer can watch. Live streams require a high-speed Internet connection at the venue. Orlando Webcasts provides all the needed equipment to produce a live streaming event.

Why should I live stream events?

Nearly every company, organization and brand wants to connect with people, and live streaming allows them to reach employees, customers, fans and other stakeholders in real time. It's an effective way to deliver important news, share an experience or celebrate an achievement. Viewers are part of the event, even though they may be thousands of miles away.

Can you live stream to anyone, anywhere?

Yes! We can live stream to any business or social media platform or content delivery network. We live stream to YouTube, Facebook, Twitter, Twitch or other social media portals. We also live stream to business sites like WebEx, GoToWebinar, LiveStream, Vimeo, Zoom, IBM Cloud Video - Ustream and others. Anyone with a web browser and internet connection can watch.

We can't help but glow over our Google 5 Star Reviews! In fact, no other company in Orlando - or even Florida - has consistently rated 5 stars when it comes to the service, professionalism and technical expertise needed to produce live webcasts.

When you need to connect employees, shareholders, members or other stakeholders, look to Orlando Webcasts. From Town Halls and Senior Leadership Updates to Conference Presentations and Special events, we're Central Florida's go-to resource.

Our work takes us to hotels, conference and convention centers, office buildings and even launch pads! We reach everyone from anywhere.

Take a look at our latest reviews at https://g.page/orlandowebcasts?gm, then give us a call to discuss your live stream project.

Orlando Corporate Media, Inc., dba Orlando Webcasts is an Orlando-based video live streaming, webcasting, event filming and video production company. Call Orlando Webcasts today at 407-362-9490 for a free consultation and quote. 

October was chock full of treats...and conventions! It's one of the busiest months for Orlando conferences - and we were equally busy webcasting and live streaming some of those events.

We started the month with the Grace Hopper Celebration, which brought more than 20,000 attendees to the Orange County Convention Center. We streamed from the 14,000 seat main hall on three days. A second team was on site to stream for 4 days from another room at the convention center.

Orlando Webcast crews streamed for two days at a All-Hands company town hall from the Orlando headquarters of a logistics company. This private event reached employees around the country with news of initiatives and strategies designed for continued growth of the company.

Our crews also provided four days of live streaming for an annual conference at the JW Marriott hotel in Orlando. We received four camera feeds, a graphics and video feed and created a custom webcast for the online audience. We partnered with one of our webcast platforms to provide Okta security integration for the event. The webcast was only available to employees who logged into their accounts through approved devices, removing the chance of unauthorized access outside the company.

In mid-October, we were part of a three-city live stream on the Zoom platform for a State of the Company town hall that combined live presentations, videos and slides from each city, along with the ability for live interaction between presenters.

We supported out-of-state productions with camera crews and equipment when their client needed video production and live streaming services in Orlando. It's always a great time to work with other streaming professionals! It's also a chance to share stories and best practices. 

While video production and live streaming are our key services, we supported clients with lots more, including presentation timers, Perfect Cue slide clickers, confidence monitors, pipe and drape, Playback Pro and other equipment usually provided by outside AV vendors. One call to Orlando Webcasts and we have you covered!

Our final webcast in October took us to Coral Gables, a suburb of Miami, for a client sales meeting. While our primary encoder used the in-house gigabit internet circuit, we used the TVU One wireless modem to stream our backup feed. These units are the answer to locations where hardwire circuits are unavailable or too slow for live streaming. We averaged 45Mpbs of available upload bandwidth for this day-long conference while only needing about 4Mbps. A great product when a wireless solution is required!

October was busy and fortunately, no tricks, only great events throughout the Sunshine State!

Orlando Corporate Media, Inc., dba Orlando Webcasts is an Orlando-based video live streaming, webcasting, event filming and video production company. We provide corporate communications tools to businesses and brands that allow them to efficiently and effectively reach their audience. Call Orlando Webcasts today at 407-362-9490 for a free consultation and quote. 

Fall is just around the corner, and with it comes the autumn slate of meetings and conferences in the City Beautiful, Orlando. September, October and November are three of our busiest months and we're ready to hit the ground running this year.

We made system and software upgrades over the summer on our encoding workstations, bought additional AJA and Decimator converters and expanded our network of qualified technicians and camera operators.

Filming a keynote presentation in Orlando

Orlando Webcasts is available to work with clients on a variety of productions, conferences, meetings and events. Our camera crews and live streaming services are available for:

• Training Sessions
• Workshops and CE Classes
• Town halls and All-hands Meetings
• Promotions and Announcements
• Keynote Presentations
• Breakout Sessions
• Event Activities and Highlights
• Interviews and Testimonials
• Corporate Communications
• Human Resources

Live stream workstations for Orlando convention

Orlando Webcasts is available for single day or multi-day events. Our crews can film events at any Central Florida hotel, convention center or office.

Our live streaming services are available at almost any location in the region. We can stream to social media sites like YouTube and Facebook, business sites like GoToWebinar, Zoom or Livestream, to your CDN or to one of our partner webcast platforms. We can stream your virtual event around the globe from anywhere in Central Florida.

To learn more about our event filming, live streaming and webcasting services, call us at 407-362-9490, or visit our website at https://www.orlandowebcasts.com.

Orlando Corporate Media, Inc., dba Orlando Webcasts is an Orlando-based video live streaming, webcasting, event filming and video production company. We provide corporate communications tools to businesses and brands that allow them to efficiently and effectively reach their audience. Call Orlando Webcasts today at 407-362-9490 for a free consultation and quote. 

As the popularity of live streaming and webcasting grows in the corporate and convention markets, we receive inquiries about our services and how an Orlando Webcasts live video stream can be incorporated into conferences, town halls, meetings and other events.

We guide our clients through the entire process and make recommendations based on your requirements and budget. In this post, we'll briefly explain your options on getting started with live streaming an event. 

Live streaming a breakout session at an Orlando conference.

Nearly any event can be live streamed, provided the availability of a high-speed Internet connection with a minimum upload speed of 6Mbps, though higher speeds could be required for certain events. Contact the venue IT department and confirm the connection speeds, along with any associated costs. A hard line connection is preferred over a wireless connection.

Next, who is your audience? Are they employees? Investors? Fans? Does the presentation content include confidential information or do you want to reach as many people as possible?

Depending on your answers, there are several distribution methods available. Orlando Webcasts can stream to any platform or portal and we can recommend the platform that best meets your requirements.

Will a free service like YouTube or Facebook reach your audience? These outlets can reach tens of thousands of viewers and are frequently used for conferences, announcements and promotional events.

Is a paid service like UStream, Vimeo or GoToWebinar a better choice? These platforms can be password-protected, allowing only those you choose to view the live stream.

Your third option is a private webcasting platform which provides security, better integration with PowerPoint slides and video playback, a Q&A function to ask the presenter questions, detailed analytics, custom branding, an online archive of past events and other benefits. This option can also be the most expensive depending on the size of the audience and length of the webcast.

Choosing the correct distribution method is an important decision. Orlando Webcasts works with all of the options listed above and will help you determine the best solution.

Live investor update webcast by Orlando Webcasts

Now it's time to decide how the video and audio are going to be filmed at the event site. 

Depending on where the event is held, you may need to work with the in-house Audio/Visual company and use their crew, microphones, camera(s), lighting and other gear they are contracted to provide conferences and meetings. Large events may already have IMAG (image magnification) cameras in the general session rooms. In either case, we work with the A/V company to receive a feed from their camera and use that feed as the video source for the live stream event.

In other locations, we can supply the crew, camera, microphones and lighting. Each event is unique, so we offer customized solutions to fit the needs of each project.

Camera operator at town hall webcast

Once the venue, crew and platform are selected, Orlando Webcasts will work with you to customize the look and feel of your event player, including graphics and logos, slide decks and playback videos, along with other elements needed for the webcast.

We'll schedule a site visit, confirm load-in and test times, and handle the production of your live streaming event. Post-show, we'll provide audience logistics for private webcasts,  an archive recording of the program and complete other tasks needed to wrap up the production.

Our Frequently Asked Questions page on the Orlando Webcasts website offers additional information. It's an easy way to learn more about webcasts and live streaming. One of our most important tasks is to educate and inform our clients about options, services and capabilities.

Ready to go? Have additional questions? Give us a call or send us an email. We'll answer your questions and make recommendations so your event is a streaming success. Call 407-362-9490, Monday to Friday, 9AM-5PM Eastern Time, or visit our website at https://www.orlandowebcasts.com.

Orlando Corporate Media, Inc., dba Orlando Webcasts is an Orlando-based video live streaming, webcasting and video production company. We provide corporate communications tools to businesses and brands that allow them to efficiently and effectively reach their audience. Call Orlando Webcasts today for a free consultation and quote. Reach us at 407-362-9490. 

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Live streaming, event filming, webcasting and video production services for conventions and meetings in Orlando and Central Florida. Videographers for interviews, workshops, trade shows and live streams. Video encoding and streaming to any social or business platform, or to our private webcast portal.

Contact us to learn more about our capabilities and how we help clients increase the impact and reach of their events with our video and live streaming services.

Orlando Corporate Media, Inc./Orlando Webcasts is an Orlando-based video production, live streaming, webcasting and event filming company. We provide services to businesses, organizations and brands, allowing them to efficiently and effectively reach their audiences. Call Orlando Webcasts today for a free consultation and quote. Call us at 407-362-9490 or email us at [email protected]

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Companies and organizations spend thousands, even hundreds of thousands for their Orlando meetings and conferences. A growing number of them are gaining additional exposure to these meetings by filming keynotes, breakouts, general sessions and other conference events.

Orlando Convention General Session

Exposure comes in several forms including use on social media, promotional and marketing efforts, use on company intranets, outreach to individuals who could not attend and through corporate HR channels.

Orlando Corporate Media, which operates as Orlando Webcasts, films dozens of events each year. Our videographers and camera crews film convention presentations, interviews, testimonials, receptions, after-hour events and trade show booths. 

We can provide single or multiple cameras and crews to any Orlando area event, record in High Definition or 4K formats and deliver on site, online or overnight after the event has concluded. We maintain the original camera files for 30 days with long term backup available.

Interview set at Orlando convention

We are Orlando's most experienced team of video production specialists, with 20 years of network television production and 25 years of corporate video production. We've worked repeatedly for CNN, The Weather Channel, Fox, CNBC, Discovery, National Geographic and dozens more.

We carry that deep and thorough knowledge of TV production to all our projects, including our live streaming services. In years past, we provided satellite trucks for network live shots. Today, we provide encoding and streaming capabilities that equal the signal quality of a satellite truck, but do so at a fraction of the cost.

Satellite uplink trucks at Orlando meeting

When you need video production services in Orlando, we are ready to assist. From town halls and investor updates to training sessions and employee all-hands meetings, Orlando Webcasts has the experience, crew and equipment to handle any corporate video project.

To learn more about our video production services, visit our website at www.orlandowebcasts.com.

Orlando Corporate Media, Inc., dba Orlando Webcasts is an Orlando-based video production, live streaming, webcasting and event filming company. We provide services to businesses, agencies and brands that allow them to efficiently and effectively reach their audiences. Call Orlando Webcasts today for a free consultation and quote. Reach us at 407-362-9490.

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It's a busy spring season for Meetings, Conference and Conventions in Orlando! The Orange County Convention Center, Rosen Shingle Creek Resort, Marriott World Center, Gaylord Palms Resort, The Rosen Centre, Hyatt Regency Orlando and many other convention facilities are filled with attendees who are not only learning and networking, but enjoying some beautiful Florida weather as well!

View of City Hall in downtown Orlando, May, 2019.

Orlando Webcasts has supplied meeting and event services to these conventions, including video crews and videographers, encoding and live streaming services, as well as full-service webcasting.

Our webcasting service provides companies a dedicated, private event for employees, members, investors and other stakeholders. We provide cameras, microphones and lighting when needed, or we receive video and audio feeds from the in-house AV team.

We encode and stream the webcast to our platform where viewers can register and log into a page, customized with event logos, titles, information and even PDF materials which can be downloaded. Webcasts can include Question and Answer functions, display slides and pre-produced videos, capture important registration and viewer analytics and much more.

Afterwards, webcasts and webinars can be archived for on-demand viewing, or transferred to other online portals including company intranets, YouTube and LinkedIn.

Standing by for the start of a keynote at an Orlando meeting.

When your company needs meeting and event services for a town hall, investor update, quarterly report, keynote speech, presentation or all-hands meeting, call Orlando Webcasts. We make webcasting a simple and efficient tool to reach stakeholders across town or across the country.

To learn more about webcasting, visit our website at www.orlandowebcasts.com/faq.html or call us at 407-362-9490.

Orlando Corporate Media, Inc., dba Orlando Webcasts is an Orlando-based video live streaming, webcasting and video production company. We provide corporate communications tools to businesses and brands that allow them to efficiently and effectively reach their audience. Call Orlando Webcasts today for a free consultation and quote. Reach us at 407-362-9490.

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Orlando is a top destination for meetings, conventions, trade shows and conferences. Companies around the globe choose Orlando, thanks to our Orange County Convention Center, the dozens of excellent convention hotels and resorts and, of course, our world-famous attractions and theme parks.

As the number of conventions grow each year, so do the number of events that choose to film or live stream their keynotes, sessions, meetings and workshops.

Orlando Webcasts (https://www.orlandowebcasts.com) provides video production services to our meeting and convention clients. Videographers with camera, audio and lighting packages can be booked to record important events, announcements, interviews, testimonials and much more.

For session recordings, Orlando Webcasts can film the presenter, plus capture any presentation materials including slide decks, graphics, videos, or even live screen captures.

We recently filmed an educator's conference and provided a completed video when the event concluded. Select sessions were also live streamed to the client's YouTube channel, expanding the reach and impact of their conference to members unable to attend in person.

The clip below is from a presentation and includes the presenter, their slide deck and event logo, all positioned on a textured background.

We can also create picture in picture (PIP) layouts when even greater focus is needed on the slide deck of live screen capture.

Of course, we can always do a full screen record of an event.

When you need video production services for your meeting, convention, trade show or conference, contact us for recommendations and a free quote.

Orlando Corporate Media, Inc., dba Orlando Webcasts is an Orlando-based video live streaming, webcasting and video production company. We provide corporate communications tools to businesses and brands that allow them to efficiently and effectively reach their audience. Call Orlando Webcasts today for a free consultation and quote. Reach us at 407-362-9490.

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